With Outlook, you can comb through thousands of emails - across multiple folders - by simply typing a keyword into the search bar. It’s wonky, to be sure, but a temporary solution to a basic problem.īoth Outlook and Gmail boast built-in search functionality. There is a slight workaround for this in Gmail, though: Rather than open in a new tab, you could open Gmail’s calendar app in a separate webpage and minimize both that webpage and the webpage featuring your inbox to view them side-by-side. Unfortunately, they even share the same fundamental flaw: Neither Outlook nor Gmail enable you to view your calendar and inbox at the same time, in one tab, which is inconvenient if you need to cross-reference emails when scheduling events. If the descriptions for both Outlook and Gmail’s calendaring features sound similar, it’s because they are - they’re nearly identical in terms of functionality. Similar to Outlook, you can categorize events by highlighting them, as well as engage in calendar sharing. To create a new event, click the Create button on the left a pop-up window will appear, in which you can add a title, designate either an event or a reminder, select the date and duration, add guests and location and write a short description for the event. This will bring you to a new tab where you can view upcoming events by day, week, month, year and schedule. From the drop-down menu (shown below), select the Calendar icon. To access Gmail’s calendaring feature, select the Google Apps icon, which appears between the Support and Google Account icons. Outlook even offers a shared calendar feature, which businesses can use to create collaborative calendars. In order to schedule an appointment or meeting, simply select the corresponding icon and set the date, location and duration, and indicate who you’d like to invite by entering their email address you can also write a custom message explaining the nature of the event or including important meeting notes. You can categorize these events by assigning different colors to them, allowing for a greater degree of organization. When you select the calendar icon in Outlook, it will take you to a separate tab where you can view upcoming events by day, work week, week or month. Outlook and Gmail make it easy to schedule appointments, remember important events and invite coworkers to meetings, thanks to their calendaring capabilities. Read Our Ultimate Guide to Office 365 vs. Google takes a slight edge for its differentiation between read and unread messages, but Microsoft’s superior flagging feature brings them neck-in-neck again.Īs part of the larger Microsoft Office 365 (O365) Business and Google Workplace (formally G Suite) workplace productivity and collaboration suites, Outlook and Gmail both offer access to a wide array of enticing features. By comparison, Gmail bolds the sender’s name and the subject for unread messages, as well as highlights the message in a lighter shade than read messages users can also designate important messages by simply starring them. Outlook distinguishes unread messages by writing the sender’s name and the subject in blue and enables you to flag important messages, which are then highlighted in yellow. As far as aesthetics are concerned, Google certainly earns points for creativity, though its staid design might make Outlook better suited to professional environments.īoth Outlook and Gmail’s user interfaces are intuitive and make it easy to stay on top of incoming mail. Compared to Outlook, Gmail users have the ability to customize the look and feel of their inbox by choosing from a number of predesigned themes, including autumn leaves, cityscapes and colorful bokeh. This design stands in direct contrast to Google’s schematics, Open Gmail, and you’ll see folders on your left, the inbox at dead center and a search bar resting at its crown. For its color palette, Microsoft opts for grayscale with splashes of bright blue - a design that is easy on the eyes, if a little conservative. Users have the ability to adjust the size of each panel and to open their selected message in a separate window but, beyond that, Outlook’s customization options are relatively limited. Open Microsoft Outlook and you’ll be met with a standard three-panel setup: Folders, Inbox and selected message, all neatly arranged from left to right underneath a three-tabbed toolbar.
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